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Education Verification Request Process

(For Institutions Requesting Academic Records Confirmation)

ALL REQUESTS MUST BE SUBMITTED TO: student-services@westerncenter.org

Allow 3-5 business days to be processed.

1.    Confirm Legal Authorization

 Before submitting a request, ensure:
 
·         You have a signed authorization/consent form from the student or graduate.
·         The authorization complies with applicable privacy laws (e.g., FERPA in the U.S.,              GDPR in the EU, or local regulations).
·         The consent clearly permits release of:   
o    Enrollment dates
o    Degree(s) awarded
o    Major/field of study
o    Graduation date
o    Academic status (if applicable
 
⚠️ No verification should be processed without proper written consent unless legally exempt.
 

2.      Gather Required Information

Prepare the following details:
 
🔹 Student Information
·         Full legal name (including previous names, if applicable)
·         Date of birth
·         Student ID number (if known)
·         Program/major
·         Dates of attendance (approximate is acceptable)
·         Graduation date (if applicable)
 
🔹 Requesting Institution Information
·         Organization name
·         Department name
·         Contact person
·         Phone number
·         Official email address
·         Mailing address
·         Purpose of verification
 
3.   Submit the Verification Request
 
Submit via one of the following approved methods:
 
✅ Email Submission
 
Send to Student-Services@westerncenter.org:
·         Completed request form
·         Signed authorization
 
✅ Secure Fax or Mail    to Student Services
·        Fax:  610-489-8778
·        Mail:   77 Graterford Rd, Limerick, PA 19468   
 
Include:
·         Cover letter
·         Signed authorization
·         Request form
 
4.   Processing Timeline
 
Typical processing times:
 
·         Standard: 3–5 business days
 
Plan accordingly for hiring or compliance deadlines.
 
5.   Receive Verification Response
 
Responses are typically sent via:
 
·         Direct transmission to employer/licensing board
·         Regular mail with return envelope provided
 
Verification usually confirms:
·         Enrollment status
·         Field of study
·         Dates attended